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What Is a 201 File Philippines?

FAQs Jackson Bowman July 16, 2022

What is a 201 file Philippines? An employee 201 file, usually contained records/data pertaining to the employee’s personal information, financial information, employment contract, duties, job grade, performance, and employment history for future employment requirements.

What is the purpose of a 201 file?

An employee 201 file, usually containing records pertaining to the employee’s personal information, employment contract, duties, salary, performance and employment history, among others, is established and maintained by an employer for specific purposes relating to the employee’s employment, i.e. payroll, training and

What is 201 file deped?

201 file includes

Other Human Resource Management Records (Minutes of meetings/resolutions, office issuances, policies on human resource management, etc.)

What is the retention period of 201 file?

1. The length of time an agency keeps 201/120 files of its separated or retired personnel is 25 years or up to age ninety (90) of the individual. As a result it brought about problems of space, personnel, maintenance and safety. 2.

What are the compulsory documents in a personnel file?

What is inside the 201 files?

An employee 201 file, usually contained records/data pertaining to the employee’s personal information, financial information, employment contract, duties, job grade, performance, and employment history for future employment requirements.

How do I get my 201 file?

Why is it called 201?

Interestingly, the term “201 file” originated from the Army. Form 201 in the US Army is a set of documents containing a person’s comprehensive profile, including all past and current information necessary to know almost everything about him.

Is 201 file confidential?

Secures Your 201 Files

Information stored by HR Departments are incredibly confidential, so security is critical.

How do I organize my employee folders?

Which of the following HR responsibilities does 201 filing belong?

The most essential task of Human Resource Management is the administration of the employee’s “201” file. The 201 file is basically the employees’ profile in the organization’s records.

How long do employers keep employee records after termination in Philippines?

All employment records required to be kept by employers must be preserved for at least three years from the date of the last entry in the records.

How long keep disciplinary records?

Disciplinary and grievance records should be stored for a minimum of six months following termination of employment in case the employee brings a claim against the organisation.

What documents should not be in a personnel file?

What are examples of personal files?

Examples of these are letters, emails, diaries, photographs and daily planners. Personal records also include things like student identification cards and drivers’ licenses. Dance cards, in which people kept a record of their dance partners at various social events, could be considered a type of personal record.

Should interview notes be kept in personnel file?

Interview notes

These notes might be taken during the interview, or might be written up immediately after the interview to expand upon any thoughts jotted down. These notes do not need to be in the employee’s personnel file, and should be stored separately.

References:

  1. https://www.privacy.gov.ph/wp-content/files/attachments/advopn/2018/AdOpNo.2018-028.pdf
  2. https://www.teacherph.com/deped-201-files/
  3. http://www.csc.gov.ph/phocadownload/userupload/itduser/mc08s2007.pdf
  4. https://www.nolo.com/legal-encyclopedia/what-keep-employee-personnel-files-30240.html
  5. https://www.linkedin.com/pulse/human-resource-management-201files-john-garfin-?trk=public_profile_article_view
  6. https://www.va.gov/records/get-military-service-records/
  7. https://businessmirror.com.ph/2018/07/29/201-file/
  8. https://www.enadoc.com/6-reasons-why-you-should-digitize-your-hr-201-files/
  9. https://www.indeed.com/career-advice/career-development/how-to-organize-personnel-files
  10. https://gvacpas.wordpress.com/2013/12/26/human-resource-management-system-the-philippine-201-files/
  11. https://www.lexology.com/library/detail.aspx?g=d494dcc0-f477-4194-a5f0-6ae6b181d0e1
  12. https://www.accessrecordsmanagement.co.uk/dealing-with-disciplinary-records/
  13. https://hr.berkeley.edu/hr-network/central-guide-managing-hr/personnel-files/personnel/not-included
  14. https://www.library.illinois.edu/village/primarysource/mod1/pg4.htm
  15. https://www.monster.com/career-advice/article/employee-personnel-file-0814

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