What is a 201 file Philippines? An employee 201 file, usually contained records/data pertaining to the employee’s personal information, financial information, employment contract, duties, job grade, performance, and employment history for future employment requirements.
Contents
An employee 201 file, usually containing records pertaining to the employee’s personal information, employment contract, duties, salary, performance and employment history, among others, is established and maintained by an employer for specific purposes relating to the employee’s employment, i.e. payroll, training and …
201 file includes
Other Human Resource Management Records (Minutes of meetings/resolutions, office issuances, policies on human resource management, etc.)
1. The length of time an agency keeps 201/120 files of its separated or retired personnel is 25 years or up to age ninety (90) of the individual. As a result it brought about problems of space, personnel, maintenance and safety. 2.
An employee 201 file, usually contained records/data pertaining to the employee’s personal information, financial information, employment contract, duties, job grade, performance, and employment history for future employment requirements.
Interestingly, the term “201 file” originated from the Army. Form 201 in the US Army is a set of documents containing a person’s comprehensive profile, including all past and current information necessary to know almost everything about him.
Secures Your 201 Files
Information stored by HR Departments are incredibly confidential, so security is critical.
The most essential task of Human Resource Management is the administration of the employee’s “201” file. The 201 file is basically the employees’ profile in the organization’s records.
All employment records required to be kept by employers must be preserved for at least three years from the date of the last entry in the records.
Disciplinary and grievance records should be stored for a minimum of six months following termination of employment in case the employee brings a claim against the organisation.
Examples of these are letters, emails, diaries, photographs and daily planners. Personal records also include things like student identification cards and drivers’ licenses. Dance cards, in which people kept a record of their dance partners at various social events, could be considered a type of personal record.
Interview notes
These notes might be taken during the interview, or might be written up immediately after the interview to expand upon any thoughts jotted down. These notes do not need to be in the employee’s personnel file, and should be stored separately.
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